Your server stores the files. Coordra shows what needs action.
Coordra is a lightweight action register for architecture and interior design firms — tracking review-ready drawings, consultant inputs, vendor updates, site updates, client approvals, revisions, and assigned actions without changing the firm’s folder system.
Coordra is not for logging every file save. It is for project-control moments: review, coordination, sharing, approval, revision, and follow-up.
Three views
See the same project from three views.
Built by an architect
Built by an architect who has worked inside real firms.
Coordra came from a workflow problem I kept seeing in architecture offices: files were stored somewhere, but decisions were scattered across WhatsApp, email, shared drives, office servers, and verbal updates.
The goal is not to replace how firms work overnight. The goal is to give the principal architect one clear place to see project status.
Best for
Small firms that want clarity without complexity.
What it helps you track
The workflow signals that keep a project moving.
- Review-ready drawings
- Consultant inputs needing coordination
- Vendor and shop-drawing updates
- Site updates from the contractor
- Client approvals and revision requests
- Assigned actions and follow-ups
- Activity history of project-control moments
Consultant coordination
Consultants can keep sending files the way they already do.
In many architecture projects, consultants send drawings, comments, site photos, and updates through email, WhatsApp, Drive links, or phone calls.
Coordra does not force consultants to log into another portal. Your team can record consultant inputs, link them to the project, mark what needs review or coordination, and keep track of what action was taken.
- Structural drawings received
- MEP comments pending coordination
- Site photos received from contractor
- Vendor/shop drawing links
- Consultant clarification requests
- Superseded consultant inputs
Your server stores the files. Coordra shows what needs action.
Comparison
Your tools store information. Coordra tracks project control.
WhatsApp / Email
Good for quick messages; Coordra keeps approvals and revisions connected to the project.
Drive / Dropbox / Office Server
Good for storing files; Coordra tracks which document needs review, approval, or revision.
Generic PM tools
Good for tasks; Coordra is built around documents, visibility, approvals, and project records.
Heavy ERP / Firm OS
Good for large firms; Coordra starts lightweight with one project.
Comparison
Why not just use a spreadsheet or Notion?
Spreadsheets and Notion can list project updates. Coordra turns those updates into assigned actions, revision records, client approvals, and project history.
Spreadsheet / Notion
- Blank tracker
- Manual structure
- No built-in client-safe view
- No approval/revision workflow
- No role-based project access by default
- Easy to forget updates
- Difficult to export a clean approval record
Coordra
- Project-specific action register
- Owner, employee, and client views
- Assigned actions
- Drawing/revision status
- Consultant/vendor/site input tracking
- Client approval and revision records
- Approval/revision export
- Built around architecture project-control moments
Coordra is not a better spreadsheet. It is a project-control layer for architecture workflows.
The problem
Project information is scattered.
Small architecture and interior firms often manage project files, comments, approvals, and revisions across WhatsApp, email, Google Drive, office servers, and spreadsheets. This makes it difficult for the principal architect to know what changed, what needs review, and what the client approved.
The solution
A lightweight action register, not another file system.
Coordra is not for logging every file save. It is for project-control moments: review, coordination, sharing, approval, revision, and follow-up.
- Only drawings and inputs that need a decision are registered
- Consultant, vendor and site updates get an owner and a next action
- Owners see what is waiting on the firm today
- Clients see only approved or shared items
- Comments, approvals, and revisions stay connected to the project
How it works
Five steps, no migration.
- 01Keep files exactly where they are — server, Drive, Dropbox or OneDrive.
- 02Register only the drawings and inputs that need a decision.
- 03Team marks what is review-ready, coordinated, or waiting on someone.
- 04Owner shares selected records with the client.
- 05Client comments, approves, or requests revision — and it stays on record.
Server-based firms
How Coordra works with office servers.
Many architecture and interior firms already use office servers or NAS folders.
Coordra does not replace that system.
Your drawings, BIM models, PDFs, and working files stay on your server. Coordra keeps the action record around them: what is review-ready, what needs coordination, what was shared, approved or sent back for revision — and who owes the next step. Nothing needs to be logged file by file.
If you are outside the office, Coordra can still show what changed and what needs attention. Opening the actual server file remotely depends on your firm’s VPN, remote desktop, or cloud-sharing setup.
Use cases
Built for small studios.
Pilot setup
Start with one live project.
Test Coordra on one project without changing your existing file system.
- One firm workspace
- One live project setup
- Owner dashboard
- Employee work logs
- Document record workflow
- Client approval/comment view
- Basic onboarding
- Two weeks of workflow support
Pricing preview
Simple setup options.
Demo / Trial Setup
One live project configured around your existing folder or link workflow.
Request one-project pilotSmall Studio Setup
Full firm setup: roles, project templates, document structure, client access, and a team walkthrough.
Request one-project pilotCustom Firm Workflow
Tailored statuses, approval flow, and reporting for how your studio actually works.
Request one-project pilotPricing is discussed during onboarding — no online payment at this stage.
Live demo
Try the portal with sample data.
All firms, people, projects, and documents in the demo are fictional sample data.
Ready to pilot
Built for firms that want project visibility without moving everything into a heavy system.
Coordra is an early pilot product ready for real workflow testing. If it fits your studio, we expand it together. If it does not, your files have not moved.
Request a pilot setup